UCBA Library Policies

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• Children and Minors
  • Children under the age of 14 who are not registered UC students must be accompanied by an adult. Adults who bring children into the library are responsible for monitoring their activities and regulating their behavior. A UC ID or a valid photo ID may be required to verify age or student status. If a parent or guardian cannot be located, Campus Police will be contacted. UC Blue Ash College does not filter content from the Internet. Parents and other adult care-providers should be aware that allowing minors to have unsupervised access to electronic resources and the Internet could result in their access to information or images that parents may find inappropriate for their children. State and federal laws and university computer use regulations apply in the Libraries.

  • This file was last modified on 12/27/2011 by Heather Maloney.

• Collection Development
  • Mission and Goals

  • The UC Blue Ash College (UCBA) Library is guided by its mission of empowering the UCBA community (UCBA students, faculty and staff) to success in a complex information environment and supports the Philosophy and Mission of the College. The collection development guidelines are coordinated with the following goals from the Strategic Plan:

  •    - Develop a collection that meets the growing needs and interests of the UCBA community;
       - Promote library services and collections to the UCBA community
  • Collection Development Policy 
  • Collection Development Policy web page
  • This policy was revised 03/2010.
    This file was last modified on 11/18/2011 by Stephena Harmony.
    
• Computer Use
  • Authorized Users
    • UCBA faculty, staff, students and members of the community. 
    • Currently enrolled UCBA students have priority over other users.
  • Lab Usage
    • Academic research and coursework has priority over recreational use.
    • Computers are first-come, first-served, and cannot be reserved.
  • Software and Equipment
    • Connection of personal equipment (not including storage devices or headphones) is prohibited.
      
    • Users must comply with all relevant licenses and software contracts regarding computer resources.
      
    • Abuse or mishandling of computer lab equipment is prohibited.
  • Behavior
    • Users must follow all UCBA policies including the prohibition of disruptive behavior and no food in the Computer Lab. Users must obey all relevant federal, state and local laws; rules and regulations of the University; the Student Code of Conduct; and the UC General Policy of the Use of Information Technology. These include laws concerning copyright, privacy, obscenity and child pornography, and University policies against sexual and racial harassment.
    • Users violating the Computer Lab Policy may be asked to stop any disruptive behavior immediately and/or leave the computer lab. Serious and continuous violations are subject to referral to Campus Security and may result in the loss of computer lab privileges.

    • This policy was last revised 09/13/2011.
      This file was last updated on 09/06/2012 by Tammy Manger.

• Printing
  • Students will need to login to Library computers using their central login username and password (same as Bb and email login).
  • Students must log off to prevent another student from printing on their account.
  • UCBA students will receive a $10 print credit, the equivalent of 200 single sided prints each semester.
  • UC Students taking at least one class on the Blue Ash campus will receive 50 free prints.
  • Students are required to swipe their bearcat card and pay for printing over their allocated 200 free prints.
  • Students can load money onto their bearcat cards via the Blackboard Bearcat Card tab.
  • Questions concerning the Pay-to-Print Policy should be directed to UCBA Information Technology, 513-745-8308, print@ucblueash.edu
    
  • This policy was last revised 09/13/2011.
    This file was last updated on 09/06/2012 by Tammy Manger.
• Disruptive Behavior
  • Disruptive behavior toward others, both library patrons and staff, is prohibited. Examples include:
  •    - Creating excessive noise
       - Harassment of others, including verbal or physical attack
       - Behavior that disturbs others or interferes with the appropriate use of the facility
    
  • See the UC Student Code of Conduct for policy details related to student behavior on all UC campuses.
  • This policy was last revised on 09/28/2011.
    This file was last modified on 12/27/2011 by Heather Maloney.
• Food and Drink

  • Only beverages in securely closed containers are permitted. Please dispose of all trash and leave study areas clean for the next person.

  • This policy was last revised on 09/28/2011.
    This file was last modified on 09/06/2012 by Heather Maloney.
    

     
• Laptop Lending
  • Three laptops with Internet access and MS Office 2010 are available for check-out to UCBA students for use in the UC Blue Ash Library.

  • Procedures and Policies

    Laptops can be obtained at the front Information desk (photo ID required); laptops cannot be reserved in advance

    Laptops can only be checked out by current UC Blue Ash College students in good standing with the UC Libraries (i.e. no outstanding fines or lost books.) The Library reserves the right to refuse service to anyone who abuses equipment or is repeatedly late in returning laptops

  • Laptop checkout is limited to two hours at a time.
        - One 2-hour renewal is allowed if demand is low.
        - Renewals will be limited or unavailable during periods of high demand.

  • The fine for an overdue laptop is $1 per hour, or portion of an hour, with a fine up to $8 a day.

  • Borrowers must agree to and sign a UCBA Library Laptop Borrower’s Agreement stating the borrower is responsible for the cost of any damages while in their custody; up to the replacement cost of the laptop.
        - The agreement must be initialed at each check-out during the same academic year.
        - A newly signed agreement is required for each academic year.

  • This policy was revised on 09/10/12.
    This page is maintained by Tammy Manger.
• Library Instruction
  • Types of Library Instruction 
    • Course-Related Instruction
      These sessions can cover a range of resources (general or subject-specific) or focus on research strategies and critical thinking concepts. 
    • Blackboard Librarian
      This service provides direct access to a librarian and curricular support for students.  The Library Research area in a course can include helpful research tips and links to course-specific resources, research guides, and tutorials.
    • Orientation Tours
    • UC Students, Faculty, and Staff: These orientation tours are designed to provide a general overview of the collections and services available through the UC Blue Ash (UCBA) Library.  Generally, these tours last between 10-20 minutes and are scheduled in advance.
       
    • Non-University Groups: The UCBA Library can provide general tours of the library to non-university groups on a limited basis.  See the Non-University Groups Tour Policy. 
  •  Guidelines for Faculty
    • Scheduling: Please submit library instruction requests, using the online form, at least two weeks in advance so we can do our best to accommodate the preferred date/time and have sufficient time to prepare.  Note an alternate date/time in your request in case the first preference is not available. 
    • When to Schedule: Scheduling the library instruction in conjunction with the research assignment will provide context for the students and is a critical component for student motivation and learning.
    • Location: With the exception of library tours, instruction must be held in a computer classroom or course classroom since the Library does not have instruction space.  Course instructors are asked to schedule the computer classroom and communicate that location to the librarian.
    • Bringing Classes to the Library: The UCBA Library welcomes all classes; however, if your class will require research support while in the Library, please schedule the class visit in advance with your library liaison to guarantee a librarian will be available for assistance.
  • Faculty Involvement
    • Course Instructor Presence: In order to provide the most effective library instruction, the course instructor must be present with their class.  This provides structure for the class as well emphasizing the importance and value of the research process.  The librarian will not proceed with library instruction if a course instructor is not present.  If the course instructor is not able to be present, contact the librarian as soon as possible to reschedule the library instruction.
    • Course Instructor / Librarian Consultation: To ensure that the library instruction meets the needs of the class, the course instructor should provide relevant course material such as the syllabus, course assignment and student topics to the librarian.  The course instructor should also communicate their student learning outcomes to the librarian. 

  • This policy was approved 07/02/2010; Revised 08/02/2011.
    This file was last modified on 3/20/2013 by Lauren Wahman.

• Media Interviews, Filming and Photography
  • The UCBA Library's relationship with the media is based on mutual respect and the assurance that library users' privacy and confidentiality are given the highest priority. This policy is primarily intended to minimize reported misinformation and improperly used quotes about the UCBA Library. This policy is not intended to limit press access. Rather it is hoped that by establishing a practice of immediate referral, the media will quickly obtain the most accurate input.
  • Media Requests for Interviews and Photographs

  • To effectively facilitate media requests, the UCBA Library has established the following guidelines:

  • 1. All requests to use the library facility as a setting for photography or videography must check-in at the Information Desk and sign the Request to Film/Photograph log.

  • 2. Members of the media (including student reporters) interested in conducting interviews of library faculty, staff or student assistants must contact the Library Director, Heather Maloney.

  • 3. Faculty should notify their Library Liaison in advance to coordinate any photography or videography assignments which may involve the library staff or facility.

  • This policy was approved 02/13/2009; Revised 5/20/2011.
    File last modified on 11/18/2011 by Heather Maloney.
• Non-University Group Tours

  • The UC Blue Ash (UCBA) Library provides general tours of the library to non-university groups on a limited basis.  These tours are not instruction-based, but are designed to be an introduction to college libraries and can include general information about the University of Cincinnati Libraries. 

    Tours* include a walk-through of the Library and descriptions of the library space and services. 
    

    *Library Computer Lab is not included in the tour 

  • Guidelines
  • All tours must be scheduled at least two weeks in advance.
  • Tours are scheduled on weekdays between 8:30 am-4:00 pm. Tours will not be scheduled during the university's midterm and final exam periods.  Scheduling is limited by UCBA Library staff availability.
  • Teachers and adult supervisors are expected to remain with their students at all times during the library visit.  UCBA Library staff cannot accept responsibility for supervising non-university groups.
  • Borrowing privileges are only available to borrowers who have been issued a Southwestern Ohio and Neighboring Libraries (SWON) card from their home library (e.g. high school library, public library).  A photo ID and a valid SWON card must be presented at the time of check-out.
  • Request a Library Tour
  • Lauren Wahman, Instruction Librarian, 513-936-1545. 
  • Please include the following information in your request:
  • - Name of school or organization
    - Contact person's name, email, and phone number
    - Purpose of visit and educational objective(s)
    - Preferred date(s) and time(s) of visit
    - Number of students
  • This policy was approved 02/10/2010; Revised 07/13/2011.
    This file was last modified on 3/20/2013 by Lauren Wahman.
• Permanent Course Reserves

   

  • The UCBA Library does not maintain Permanent Reserves except where materials have a consistent pattern of high demand. All materials placed on Permanent Reserve will be reviewed for circulation activity. Faculty members will be contacted regarding the removal of Permanent Reserve items with minimal to no use. All requests for a Permanent Reserve should be directed to the Public Services Manager, Tammy Manger at 936-1542 or tamra.manger@uc.edu.

   

   

  This policy was last revised on 11/17/2011.
  This page is maintained by Tammy Manger.
• Personal Identification

  • A UC ID or a valid photo ID may be requested at any time to verify age, status, or affiliation.

  • This policy was last revised on 09/28/2011.
    This file was last modified on 11/18/2010 by Heather Maloney.
• Posting and Distributing Materials

  • The UCBA Library allows posting and distribution of materials by UCBA faculty, staff and student groups for announcements of dated UCBA events and activities.

    The following applies to all public bulletin boards or other areas used for distributing materials:

    • 1. All materials must show proof of approval (stamp) by either the Student Affairs Office or College Relations.
    • 2. All materials must be reviewed and posted by library staff. Notices posted or left on tables without authorization will be removed and recycled.
    • 3. The library reserves the right to restrict the size, number, and location of display materials.
    • 4. Posting of materials does not imply library endorsement or consent; nor will the library accept responsibility for the accuracy of the statements made in such materials.
  • This policy was approved 02/18/2010; Revised 08/10/2010.
    This file was last modified on 12/27/2011 by Heather Maloney.
• Reference
  • MISSION STATEMENT
  • he mission of the UCBA Library Reference Services is to promote and support the educational and research needs of UCBA students, faculty and staff by providing the best service possible in their information-seeking processes through the resources available in the UCBA Library and the University of Cincinnati Libraries system.
  • POLICY
  • Reference service is the assistance given to users in pursuit of information. The purpose of these guidelines is to assure the consistent delivery of quality information and referral services to all UCBA Library users. All staff are expected to use their best judgment in situations not addressed in these guidelines. The UCBA Library's primary responsibility is to serve UCBA and UC students, faculty and staff.
    
    UCBA Library reference staff will:
    - Adhere to the American Library Association's Code of Ethics.
    - Treat all users with respect and courtesy and all requests with confidentiality
    - Provide accurate, timely, and efficient reference assistance
    - Provide Research Consultations for more in-depth research assistance.
    - Provide user aids in appropriate formats (print or online guides, tutorials, etc.) to help users identify items in - the collection relevant to their interests and needs
    - Provide instruction in the effective use of resources.
    - Teach users how to access and evaluate materials based on immediate user needs
    - Provide reference assistance in-person, by phone, and via email. Every effort will be made to answer phone (voicemail) and email questions within 24 business hours of receipt.
    - Refer users to other collections or librarians when necessary.
    - Develop and maintain an up-to-date, relevant and readily accessible collection of reference materials. See the UCBA Library Collection Development Policy for more information.
  • The UCBA Library reference staff will not:
    - Supply answers to students' homework
    - Offer advice (e.g. medical or legal) or interpret information
    
  • Services to Non-University Patrons
    The UCBA Library is open to all users, including the general public. Priority will be given to UC users. Non-UC users with complex or time-consuming inquiries may be referred to public libraries or their own organizations if appropriate. Non-UC users may be eligible for library cards that allow them to borrow materials. Interested users should refer to the UCBA Library Services webpage for more information.
  • Types of Reference
    - General Reference Assistance (providing information and guidance with the research process)
    - Research Consultation (one-on-one, in-depth assistance)
    - Chat Reference (get research help online)
  • Ask a Librarian
    - In Person (Reference Assistance, Consultation)
    - Phone (Reference Assistance)
    - Email (Reference Assistance)
    - Virtual (Chat)

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  • This policy was approved 11/01/2010; Revised 08/11/2011.
    File last modified on 11/18/2011 by Michelle McKinney.

• Soliciting

  • Soliciting patrons or library staff for any purpose is prohibited. Questions regarding these rules may be directed to the Library Director.

    
    

  • This policy was approved 09/28/2010.
    This file was last modified on 12/27/2011 by Heather Maloney.

• Unattended Items

   

  • Campus police will remove any unattended personal items. Unattended library materials will be scanned and returned to the owning library if applicable. The UCBA Library is not responsible for the loss or theft of personal property.

  This policy was approved 09/28/2010.
  This file was last modified on 12/27/2011 by Heather Maloney.