Faculty Guidelines for Electronic Reserves (E-Reserves)

Participating / Submitting / Course Materials / Copyright

 

Participating in E-Reserves at University of Cincinnati Libraries (Available through Blackboard.)

Any faculty member or instructor who is affiliated with University of Cincinnati Libraries or Raymond Walters College Library may participate in Electronic Reserves. Consult the list of  E-Reserves Participating Libraries for the appropriate contact person. 

 

Submitting Materials

How can I use E-Reserves in Blackboard?  It’s easy!

1. Contact your librarian to discuss what materials need to be in your E-Reserves folder.

Fill out the appropriate Reserve Request Form to identify the course and material to be placed on reserve.  If the form is submitted electronically, the material should be sent to the appropriate library or emailed as an attachment.  It is important to have complete information for each course, including:

• Instructor name, address, phone, email
• TA (if any) name, address, phone, email
• Course name and number including the section number
• Which quarter the material is for

The reserve materials listed should indicate

• Full bibliographic information
• Chapter numbers or pages if appropriate
• Headers to be used for organizing the material online

Instructors should allow plenty of time for reserves processing before the start of each quarter. Materials are processed on a first-come, first-served basis. Due to time and staffing considerations, submissions may be limited to 20 items per course.

2. Make your Course(s) available.

As soon as you make your course available in Blackboard your students will have access to the E-Reserves; No additional password is needed! Every Blackboard course has an E-Reserves button by default which will now link to the Blackboard E-Reserves folder for your course. If you accidentally delete this button, contact Blackboard support to have the button restored (blackboard@uc.edu or 556-1602).

What if I don’t use Blackboard?

If you don’t normally use Blackboard, you will have to login to Blackboard just once per quarter. You will need to make each of your courses available before students can access the  e-reserves folder. If the course is not made available, students will not be able to access the   E-Reserves folder.

How do I make my course available?

• Login to Blackboard.
• Click your course (you will have to do this for each course)
• Click Control Panel
• Click the "Settings" link in Course Options area of the Control Panel.
• Click "Course Availability" in the next menu.
• Choose "Yes" to make your course visible to students.
• Scroll to the bottom of the screen and click "Submit" to save your changes.

 

Course Materials appropriate for E-Reserves

Any instructor materials such as lecture notes, quizzes, problem solutions, or old exams are appropriate for E-Reserves.  Links to online materials with stable URL's are acceptable.  Journal articles, book chapters, and other published material may be put on E-Reserves as long as Fair Use provisions are met.  Review the Copyright Guidelines for further information.

• Xeroxed copies of chapters or articles should be submitted as single-sided copies. Copies should be clean and on 8.5x11" paper. Every effort should be made to submit paper copies of reserve materials along with the reserve submission form.
• Handwritten material should be written in black ink on white paper, single-sided, with at least 1/2-inch margins.  Writing should be large and legible.  First generation copies are preferred. Highlighting does not scan well.
• Typewritten or printed material should use at least 12 point font size for superscripts and subscripts.
• Electronic file formats include ascii (no hard returns), rtf, pdf, doc, ppt, jpg, ps, and eps (information on converting .tex or .dvi files to PostScript).  Consult the library contact regarding other formats.
• Audio files are streamed in Windows Media format.  Conversions can be made from CD's, LP's, or wav. files.

Copyright

The Fair Use provisions of the Copyright Law will be applied to copyrighted works.  The Libraries may decline materials not meeting Fair Use guidelines.  This may apply for example to large portions of books or repeated use of the same material by the same instructor.  Any questions concerning copyright permission for E-Reserves course materials should be directed to staff at your reserve library.

Copyright clearance will be sought, if necessary, from the Copyright Clearance Center.