Faculty Guidelines for Electronic Reserves (E-Reserves)
Participating in E-Reserves at University Libraries
Any faculty member or instructor who is affiliated with University Libraries or Raymond Walters College Library may participate in E-Reserves. Consult the list of
E-Reserves Participating Libraries for the appropriate contact person. E-Reserves consists of any course-related material that faculty wish to make available to students in online form over the web. Web access allows multiple students to use the material simultaneously, from any networked computers, around the clock. There is an automatic link from Blackboard 6.0 courses to E-Reserves material. See
instructions for activating the E-Reserves button in Blackboard.
Submitting materials
Contact staff at the library that handles your traditional reserve material for specific submission instructions. Fill out the appropriate Reserve Request Form to identify the course and material to be placed on reserve. If the form is submitted electronically, the material should be sent to the appropriate library or emailed as an attachment. It is important to have complete information for each course, including:
- Instructor name, address, phone, email
- TA (if any) name, address, phone, email
- Course name and number including the section number (this is very important for making the link from Blackboard course pages to E-Reserves)
- Which quarter the material is for
- How long the material should circulate (if not on E-Reserves)
- Desired password for the class if the material will be on E-Reserves
The reserve materials listed should indicate
- Full bibliographic information
- Chapter numbers or pages if appropriate
- Headers to be used for organizing the material online
Instructors should allow plenty of time for reserves processing before the start of each quarter. Materials are processed on a first-come, first-served basis.
Due to time and staffing considerations, submissions may be limited to 20 items per course.
Course Materials appropriate for E-Reserves
Any instructorl materials such as lecture notes, quizzes, problem solutions, or old exams are appropriate for E-Reserves. Links to online materials with stable URL's are acceptable. Journal articles, book chapters, and other published material may be put on E-Reserves as long as
Fair Use provisions are met. Review the
Copyright Guidelines for further information.
- Xeroxed copies of chapters or articles should be submitted as single-sided copies. Copies should be clean and on 8.5x11" paper. Every effort should be made to submit paper copies of reserve materials along with the reserve submission form.
- Handwritten material should be written in black ink on white paper, single-sided, with at least 1/2-inch margins. Writing should be large and legible. First generation copies are preferred. Highlighting does not scan well.
- Typewritten or printed material should use at least 12 point font size for superscripts and subscripts.
- Electronic file formats include ascii (no hard returns), rtf, pdf, doc, ppt, jpg, ps, and eps (information on converting .tex or .dvi files to PostScript). Consult the library contact regarding other formats.
- Audio files are streamed in Windows Media format. Conversions can be made from CD's, LP's, or wav. files.
Copyright
The
Fair Use provisions of the Copyright Law will be applied to copyrighted works. The Libraries may decline materials not meeting Fair Use guidelines. This may apply for example to large portions of books or repeated use of the same material by the same instructor. Any questions concerning copyright permission for E-Reserves course materials should be directed to staff at your reserve library.
Copyright clearance will be sought, if necessary, from the Copyright Clearance Center.
