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Circulation

Who Can Borrow Materials
Return Materials
Privileges of Library Patrons
Lost and Unreturned Materials
Loan Periods
After Hours Access at Langsam Library
Fines and Appeals Faculty Proxy Borrowing
Request Materials Visiting Scholars
Holds and Recalls
My Library Record
Renew Materials
Multimedia Equipment
   

Borrow Materials - Who Can Borrow

All University of Cincinnati students, faculty, staff, ELS students, and retirees, as well as patrons in good standing from affiliated institutions may borrow materials from University of Cincinnati Libraries. Non-University of Cincinnati patrons should consult the Community Borrowers Brochure (PDF) for eligibility. 

All faculty, staff and currently enrolled students may borrow materials using their University of Cincinnati I.D. card (Bearcat Campus Card). Patrons may also use any valid picture I.D., such as a driver's license, to check out materials. Community borrowers and patrons with affiliated institutions (such as OhioLINK or SearchOhio) should present their institution's I.D. as well.

University of Cincinnati

Library Patron Privileges

 

Undergraduate Students

Graduate Students

Faculty

Staff

UC Retirees

ELS Students

Community Borrowers

Items
50
100
1000
200
25
25
5
Holds
100
100
100
100
10
100
25
OhioLINK Yes
Yes
Yes
Yes
Yes - 5 items max
Yes
No. See home institution.
SearchOhio Yes
Yes
Yes
Yes
Yes - 5 items max
Yes
No. See home institution.
ILL
Yes
Yes
Yes
Yes
No
No
No
Equipment Yes
Yes
Yes
No, unless teaching or taking a class.
No
No
No
Video / DVD
Yes
Yes
Yes
Yes
Yes
Yes
On-site
Off-Campus Access
Yes
Yes
Yes
Yes
On-site
Yes.
On-site

Renewals

Books

1 for UC

 6 for OhioLINK

3 for SearchOhio

2 for UC

6 for OhioLINK

3 for SearchOhio

2 for UC

6 for OhioLINK

3 for SearchOhio

2 for UC

6 for OhioLINK

3 for SearchOhio

1 for UC

6 for OhioLINK

3 for SearchOhio

4 for UC

6 for OhioLINK

3 for SearchOhio

1 for UC

Renewals

Video

1 for UC

No for OhioLINK

3 for SearchOhio

1 for UC

No for OhioLINK

3 for SearchOhio

1 for UC

No for OhioLINK

3 for SearchOhio

1 for UC

No for OhioLINK

3 for SearchOhio

1 for UC

No for OhioLINK

3 for SearchOhio

1 for UC

No for OhioLINK

3 for SearchOhio

No


Loan Periods Based on Patron Type

  Undergraduate 
Graduate
 Faculty 
Staff UC Retirees
ELS Students
 Community Borrowers 
UC books
3 weeks
1 semester
1 semester
1 semester 3 weeks 3 weeks 3 weeks
OhioLINK books
3 weeks 3 weeks
6 weeks
3 weeks 3 weeks 3 weeks Do not circulate.
SearchOhio books
3 weeks 3 weeks
3 weeks
3 weeks 3 weeks 3 weeks Do not circulate.
UC audiovisuals 1 week 1 week 1 week 1 week 1 week 1 week On-site use only.
OhioLINK audiovisuals
1 week 1 week 1 week 1 week 1 week 1 week
Do not circulate.
SearchOhio media (except DVDs)
3 weeks 3 weeks 3 weeks 3 weeks 3 weeks 3 weeks
Do not circulate.
SearchOhio DVDs
1 week 1 week 1 week 1 week 1 week 1 week
Do not circulate.
Equipment

5 days

1 renewal

5 days

1 renewal

5 days

1 renewal

Do not circulate unless taking or teaching a class.
Do not circulate. Do not circulate.
Do not circulate.
ILL
Varies with material.
Varies with material. Varies with material. Varies with material. No ILL. No ILL.
No ILL.
Periodicals
Do not circulate. Do not circulate. Do not circulate. Do not circulate. Do not circulate. Do not circulate. Do not circulate.
Reference Materials
Do not circulate. Do not circulate. Do not circulate. Do not circulate. Do not circulate. Do not circulate. Do not circulate.

 

* Community Borrowers refers to non-UC borrowers, such as SWON Library members, NKU student/staff/faculty, UC Alumni Association members, Friends of the Library, Communiversity students, and many more.

Public Library of Cincinnati - Hamilton County users are now members of SearchOhio and can borrow materials directly from University of Cincinnati Libraries with their PLCHC card and a photo ID.

New users from Northern Kentucky University should first visit Steely Library to obtain a validation card. NKU users should then bring that card to Langsam Library and apply for privileges. NKU users can check out up to five items for a three week loan period, with three renewals on items provided that the item is not needed by another library patron.

** Renewals are not available for recalled items. All materials are subject to recall.

*** Visit the Mutlimedia Equipment page for more information about equipment lending and a list of available equipment.

Overdues and Fines

   Type of Fine      Rate of Fine   Maximum Amount 
OhioLINK $0.50 per day for the first 30 days $50 per item
SearchOhio $0.50 per day $50 per item
Recalls $1.00 per day No max.
Reserves

$1.00 per hour

$8.00 per day

$30
Videos $4.00 per day $60
Equipment $10.00 per day No max.
Reading List books $8.00 per day $30
 Journals from storage (SWORD) $4.00 per day $30

 

The Fine Appeal Committee reviews fine charges that patrons wish to appeal. To appeal a fine, complete the Fine Appeal Form. The fine appeal form can be e-mailed to the Circulation and Multimedia Services Department here.

Payments of library fines may be made by check or money order (payable to the University of Cincinnati) at any circulation desk, by Bearcat Campus Card (UC ID) at the Langsam Library Circulation Desk, or by mail at:

Circulation and Multimedia Services, Langsam Library, PO Box 210033, Cincinnati OH 45221-0033.

Payments can also be made with a Bearcat Card by phone at (513) 556-1424. We do not accept cash or credit.

Requesting Materials

Request UC Materials Request from OhioLINK/SearchOhio
Request from SWORD Request via InterLibrary Loan (ILLiad)
Placing Holds on Checked-out Materials  
   

Placing Holds and Recalls on Checked Out Materials:

If a desired item is checked out (or otherwise unavailable), patrons should check OhioLINK and SearchOhio online catalogs for availability of another copy. Otherwise they may place a hold on the item by clicking "Request" from the item record in the online catalog. A hold prevents the current patron from renewing the item or, when applicable, initiates a recall. When the item is returned, it is held at the circulation desk for ten days; the requesting patron is notified of availability and may then borrow the item. Patrons can monitor their requests and holds using the View Your Library Record option.

All materials, including UC, OhioLINK and SearchOHIO library materials, are subject to recall. Any patron may be required to return an item that has been requested by another patron any time after 3 weeks, even if the original loan period was for a longer time. Items borrowed through OhioLINK and SearchOhio may not be renewable if they have holds or recalls at their owning institution. This policy is to ensure equitable access to materials by all patrons. Failing to return a recalled item on time will result in suspension of library borrowing privileges and th accrual of library fines for as long as the item is kept overdue.

Renewing Materials:

Most library materials may be renewed. Prominent exceptions include course reserves, "Cohen Room" books, and recalled items. Patrons can renew UC books three times, UC videos/DVDs one time, OhioLINK materials four times, SearchOhio materials three times, and SearchOhio videos/DVDs three times.

InterLibrary Loan (ILLiad) materials may be renewed via the ILLiad web site and are contingent upon terms and agreement of the lending institution. Patron may renew their library materials via one of three options:

  • Online - Visit My Library Record.
  • By Telephone - Call any circulation desk. The main line is (513) 556-1424.
  • In Person - Visit any University of Cincinnati Libraries circulation desk.

 

Returning Materials:

Library materials may be returned to any University of Cincinnati Libraries' location. Drop boxes are available in most libraries for after hours returns.

A drive-by book return unit is available on Woodside Drive, on the right between the library garage and the Faculty Club parking lot. This unit is emptied every morning shortly after Langsam Library opens.

All borrowed materials remain the patron’s responsibility until the materials are checked in and cleared from the patron’s record. Check-in receipts may be requested at any Circulation Desk for items returned in person.

My Library Record

Renew materials PINs for Community Borrowers
Go to My Library Record Email Notices for Library Materials and Requests
   

Lost & Unreturned Materials Charges:

For University of Cincinnati materials, patrons are charged a replacement and processing fee in addition to any applicable overdue charges.

For most OhioLINK materials, patrons are charged $125 per item in addition to any applicable overdue charges. For items from SearchOhio libraries, patrons are charged a maximum of $25 for late fees or replacement charges.