Records Update, November 2007
Records Quarterly
The next issue of Records Quarterly will be published in early January. If you are having any difficulty accessing the electronic version, please let me know so that I can assist you with access.
Are there topics that you would like to see covered in Records Quarterly? Please email your interests to me and I will fit them in to a future issue. Would you like to write an article for Records Quarterly? Contact Janice with your ideas.
Records Management Website
The website has a new look! University Libraries is redesigning individual library sites to be consistent with the look of the main site. The information has not changed, but the result is a cleaner, more streamlined look. Check it out at http://www.libraries.uc.edu/libraries/arb/records_management/index.html.
ARMA International Meetings
The Greater Cincinnati Chapter of the Association of Records Managers and Administrators (ARMA) offers monthly presentations on the latest records management issues. Guests are always welcome to attend the presentations.
December 11, 2007: Forensic Data Collection with Matt Stippich of Ibis Consulting
January 8, 2008: E-Discovery with a representative from SALIX
Meetings are held from 11:15-1:00 and are $20.00 for non-members. The fee includes lunch. To register for a meeting or to get more information, please contact Kay Swisshelm at kay_swisshelm@cinfin.com or 870-2000 ext. 4777. Meetings are usually held at Cincinnati Insurance Companies, 6200 South Gilmore Rd., Fairfield.
Department of Education Releases Guidance Pamphlets on FERPA
On Tuesday, October 30, the U.S. Department of Education released several pamphlets to help educate people about balancing school safety and student privacy. Following the Virginia Tech tragedy, questions were raised by legislators and institutions about whether the release of the shooter’s psychological records could have prevented the events from happening. It was determined that different interpretations of the Family Educational Rights and Privacy Act of 1974 (FERPA) had been made by officials, and that the DOE needed to clarify the law to help those involved better understand what is required and what is allowed. The guidance pamphlet for colleges and universities can be found at http://www.ed.gov/policy/gen/guid/fpco/brochures/postsec.html and additional resources at http://www.ed.gov/policy/gen/guid/fpco/ferpa/safeschools/index.html.
Please remember that University Rules govern the privacy of student records: http://www.uc.edu/Trustees/Rules/RuleDetail.asp?ID=96. Use this new information from the DOE as a guide to what school officials might be able to do in the face of safety issues. If you have any questions whatsoever concerning the privacy and release of student records, contact the Office of the Registrar. They also offer excellent information about FERPA on their website at http://www.uc.edu/registrar/Records_Privacy_and_FERPA.html, including reference sheets for faculty and office staff.
Legislation
The Ohio Board of Regents will hold a public hearing on November 13 on rules for submitting Choose Ohio First Scholarship proposals. Rule 3333-1-61.1 concerns general guidelines for proposals, including how many copies need to be submitted, required media for submission and format and content directives. These guidelines for document creation are very specific. Interested parties can obtain copies of the rule by going to the Register of Ohio website (http://www.registerofohio.state.oh.us) or by contacting the Ohio Board of Regents at 614-752-9483.
Questions about your schedule?
Contact the University Records Manager
- Email: Janice.Schulz@uc.edu
- Phone: 556-1958 or 556-1959
- Fax: 556-2113