Records Update, September 2008
Records in the News
The links to stories provided here were active at the time of publication. News links tend to expire quickly due to Associated Press regulations. Apologies for any dead links.
Hardin County Treasurer's Office Employee Guilty
Auditor of State of Ohio Press Release, Aug 29, 2008
Hardin County - Auditor of State Mary Taylor today announced an investigation led by her office resulted in a guilty verdict. A former employee of the Hardin County Treasurer’s Office, Deanna J. Polen, was found guilty of one count of theft in office, seven counts of tampering with records and one count of forgery.
Columbus Dispatch, Aug 29, 2008
Gov. Ted Strickland has ordered state Department of Public Safety officials to stop destroying records that reflect recommendations and comments on employee discipline.
Panel to seek relief to crush of court records
Louisville courier-journal.com, Aug 28, 2008
In April 2007, the state’s top court administrator said Kentucky would retain all court records forever, a response to widespread criticism after tens of thousands of old Jefferson County files were destroyed.
Records of retired police compromised in database
Cincinnati.com, Aug 28, 2008
COLUMBUS - An electronic database of about 13,000 retired Ohio police officers - including the retirees' names, home addresses and Social Security numbers - was improperly taken by a former Ohio Police & Fire Pension Fund employee.
The Princeton Review offers up over 100,000 student records
The Tech Herald, Aug 20, 2008
Thanks to a flaw in Web site configuration, The Princeton Review, a test-preparatory firm, published more than 100,000 student records online.
IRS employee sentenced for snooping
MarketWatch, Aug 20, 2008 (also reported locally on WCPO.com)
An IRS employee at the Covington office was sentenced to three years' probation for taking a look at the tax files of almost 200 people, including famous actors, local sports celebrities, and his own next-door neighbor.
NCAA Denies Ben Mauk's Final Appeal - WCPO.com, Aug 8, 2008
Ben Mauk Sues NCAA On Eligibility - WCPO.com, Aug 14, 2008
What does Ben Mauk's case have to do with Records Management you might ask. Note that in both of these stories a key to the NCAA denial is the fact that medical documenation was not sufficient. To quote from the Aug 14 story, " Mauk then went to the NCAA's reinstatement committee, which ruled last week there wasn't enough medical documentation to support his claim that he missed his freshman year because of injury. His lawsuit says it's not his fault that files weren't maintained."
ARMA International Meetings
The local chapters of ARMA International, the organization for records and information management professionals, offer monthly presentations on the latest records management issues. Guests are always welcome to attend the presentations.
Cincinnati
October 7
E-Discovery: Coming to an Ohio Court Near You: Understanding and Controlling Cost & Risk
Presented by Bricker & Eckler LLP and the Greater Cincinniat Chapter of ARMA
Registration: 11:15 - 11:45
Lunch: 11:45
Presentation: 12:30-2:00
Vernon Manor Hotel, 400 Oak Street, Cincinnati
Registration fee: $25.00
For more information see http://www.cincyarma.com/documents/edisco10-07-08.pdf.
Dayton
September 23: eDiscovery, Client and Vendor Perspective (5:30-7:30pm)
October 28: Preservation: Challenges & Solutions, Demo of Book Preservation (5:30-7:30pm)
For more information see their website at http://greaterdaytonarma.org/meetings.html.
Columbus
September 27: A Mock Trial: Records Management Programs Exposed II (8:30am-12pm)
For more information see their website at http://www.armacolumbus.org/.
Sunshine Laws Update
The 2008 Yellow Book: Sunshine Laws is available from the Ohio Attorney General's Office. The Yellow Book is an overview of statutes and case law prepared by the Attorney General's office to guide public officials, as well as Ohio citizens, regarding the application of the Public Records and/or the Open Meetings law. The publication can be found online at http://www.ag.state.oh.us/legal/pubs/Ohio_Sunshine_Laws_2008.pdf. I also have three copies available in my office and I am happy to lend them. Just send an email to janice.schulz@uc.edu with your name and mail code.